Walk-Through How To Get Started As A School Administrator

Posted by Alexey Kudashev on May 30, 2012 1:00:00 AM

As a Wowzers School Administrator, you will have the same virtual control in the classroom management system that a Principal would have in a physical school environment. You have the ability to create new classrooms, teachers, and students. You have the ability to move anybody in your school anywhere you want. If you want to create or assign teachers to different classrooms, you can do that as well. This guide will take you through all the steps to set up your school, inviting teachers to your school, creating student profiles, and viewing scores.

This is the first screen you will be presented with when you first log in. From here we will cover the different links and options you have from this first screen.

First let's go over the menu shown in the picture below:

Highlighting of Main Buttons on Dashboard

WOWZERS - This link is the same as "Dashboard." This will bring you back to the front landing page you see when you first log in.

Dashboard - This link is the same as "WOWZERS." This will bring you back to the front landing page you see when you first log in.

Curriculum - This link will provide you with the ability to view all of the Wowzers content. There, you can choose Grade 3, 4, or 5. Beyond this, you will be able to select down to the specific activity you want to view. (This will be covered in more detail later.) You will be able to see anything that a student will be playing.

Professional Development - This will give you a list of videos that would also do the same as this document. This section may be outdated as a lot of the options available to you have changed. This section will be updated at a later time.

Administrators - This link will take you to a list of School Administrators in your school. As a School Administrator, you will only have the ability to create another School Administrator.

+ Add Classroom - This will take you through the steps to create a classroom. This is covered in the next section below.

School Name (Listed in picture as TestSchool007) - This is a "Quick Link" drop down menu for your school. It is a Gray Box where the name displayed will reflect the name of your school, so this name will change depending on what the school name is.

When you first see this, this box will not be a drop down, but will be a clickable link. Clicking this will give you this view -

Highlight for Add Classroom button

This is a general overview of all of the teachers and classrooms in your school. Currently, this list is completely empty. There are two buttons in the upper right side labeled “+ Add Classroom” and “+ Add Teachers”.

So, let’s click “+ Add Classroom” button and see what happens.

This pop-up will appear. Here you will give the Classroom its name and define whether it is a 3rd, 4th, or 5th Grade classroom. Once you hit “Submit”, you will be taken back to the underlying screen, only it has now been updated with your Classroom.

View of School with classroom added

Here we can see the classroom we just made listed under “Classrooms”. But we need a teacher to run this classroom. Let’s click the “+ Add Teacher” button.

View of Add Teacher Popup

Another pop-up appears, allowing us to enter the e-mail address of the person we want to invite to be a teacher to the school.

This is the best way to bring new teachers into your school. The teacher will get an email, telling them that you are inviting them. It will provide a link, which they will use to make their account. When they log in for the first time, much like we did earlier. They will see a pop-up immediately letting them know that you have invited them to be the teacher of a classroom. They will be able to Accept or Decline that invitation.

For the sake of this walkthrough, we will say that we sent out an invitation and it was accepted. The view after clicking the School Name link will change.

Highlighted view of teachers and classrooms

Now you see that we have a teacher and we have a classroom. Now we need to assign that teacher to the classroom we just created.

Next to the classroom, we see two links - [View] and [Assign Teacher]. We want to click on [Assign Teacher] for now.

Another pop-up will appear. Here, we can assign an existing teacher that belongs to the school or alternatively, we can enter an e-mail address. Entering an e-mail address will simply combine everything that we have already done into one process. The teacher you invite will have two invitations to accept - one to join the school itself, the second for the classroom they will be assigned to. For now, we will select the teacher we invited from the “Existing Teacher” drop-down menu. Now, even though this teacher already belongs to our school, they will still have to accept the invitation to the classroom. Think of it like this - You may be “assigning” that teacher to a classroom, but that teacher will still have to “acknowledge” or “accept” the assignment you have given them. The reason this is in place is to allow the teacher a little warning if they are ever assigned multiple classrooms. This way, a classroom is not assigned without them noticing it.

Once they accept the invitation, they will belong to that classroom. But there is one last step we need to address before we start adding students to the classroom. This step is vital - Credits. As a School or District Administrator, you will have as many credits for as many licenses that were purchased.

Any student you add to the classroom will not be able to use Wowzers past a 21-day period (the equivalent of a trial). This is because they currently have no credits. You, as the School Administrator, still have them all. As the School Administrator, you are responsible for how they are handed out to teachers and students. So from here, we will click on the grey box that displays the School Name.

This is that same list as we saw earlier, only now it is getting a little more full. We can see that we have a teacher who is a part of our school, that the teacher has an invitation that has yet to be accepted, and we have a 3rd Grade Classroom. The invitation you see is not for another teacher, but is for the classroom we invited them to earlier.

Here we see a few new list categories. Students will show the number of students the teacher is overseeing. Licenses Needed will tell you how many of those students are currently not licensed and will require your intervention. Credits I Have Allocated is a way to keep track of how many credits you have given to that teacher to provide to their students. Finally, Add Credits will allow you to give more credits to a teacher. Underneath, you will see the number of credits available to give out in parenthesis. Below that will be a text box. Here you can add the number of credits you wish to hand over to the teacher. When finished, hit the “Add Credits” button at the bottom of the Teacher’s list.

Your School’s screen should now look like this -

Now that we have given the teacher credits, we can start adding students. Under the classroom heading from the view above, click on “[View]” next to “[Unassign Teacher]”. This will take us into the classroom, where we will make our students. The classroom at this point should look like this -

Students in Classroom view

As you can see, there isn’t much here to look at. So we will click on the button in the upper right labeled “+ Add Students>”.

IMPORTANT NOTE: Adding students as a School Administrator will use credits that have been allocated to YOU! Any credits allocated to a teacher will NOT BE USED! So, if you are creating students, it is recommended that you DO NOT allocate credits to the teacher in that classroom. If you do allocate credits to a teacher, have the teacher create the students instead, as the credits they have will be used.

Add Student Popup

This pop up is like several others we’ve seen so far. At this point, it should be fairly self-explanatory. You have four boxes when you set up a student - First Name, Last Name, Password (optional), and Student’s School ID (optional).

Once you put in their name into the first two boxes, you have the option to set a password for the account, as well the ability to put in the student’s ID if applicable.

You also have the ability to add more than one student at a time. In the lower left corner of the pop-up you will see the button labeled “+Add a Student”. Clicking this will add another set of boxes underneath the first set. So if you click this button two times, you will now have room to add three students at one time.

When you are finished entering information, hit “Submit” to continue.

View of screen post-creation of student

This is what you will be presented with any time you create a student. This will provide you with the name of the student, the Username for the student, and the Password for the student.

Here, you have a couple options to be able to retail this information for your records. First, you will be able to hit the “Print” button - This will print the web page. You can also hit the “Download PDF” button - This will download an Adobe PDF file (viewable through Adobe Reader) to your computer, which will also display this information, and can be printed off.

When you are finished, hit the button labeled “Return to Classroom” to return to the classroom.

Classroom view

This is the new view for the classroom. Now, there is a lot of information that you or any teacher will be able to get from this page alone.

Under “Name”, you will see a box with a photo. This is where you will see the avatar that the student will make after it is made. This student has not started yet, so they do not have an avatar to show off. Underneath that will be their actual name.

The next row of information is where you will be able to track the student’s progress through any given section of content.

Previous Objective tells you what section of the curriculum the student was previously on, regardless of whether or not they actually finished it.

Day 1, Day 2, Day 3, Day 4, and Day 5 will give you detailed information about the student’s progress and scores throughout each day of the curriculum section they are currently on. In the picture above, this student is on the first 3rd Grade Assessment. By default, any new student is assigned to an assessment, regardless of the grade level of the classroom. This can be skipped by assigning the student to another curriculum activity.

Next Objective will tell you what the next curriculum section the student will go to if you do not manually assign them to another curriculum section after they complete the Day 5 Quiz.

Actions for selected students

There are several options available from the buttons above the Student List. From the picture above, you will see two check boxes on the left side. The Check box next to individual student names will select that individual student. The check box at the top of the list will select all students in the classroom.

From here, you can select the drop down menu “Actions for Selected Students”. This will present you with several options -

Assign Activity - This will create a pop-up that will allow you to assign students to a particular grade, section, day, and activity of curriculum. NOTE: Once you assign a student to an activity, it will pull that student out of anything that they were currently assigned to and place them in the new assignment!

Generate Passwords - This option is to be used when a large number of students have forgotten their passwords and you are in a hurry. Passwords can be reset on an individual basis by clicking the blue “info” button next to the picture of the student’s avatar (more information on options available from this menu below).

Update Settings - This option is used to change four different settings for multiple students at one time. The settings available - Adaptive, Assessments, Free Time, and Classroom.

Adaptive - This will change whether that student will be using Wowzers’ adaptive engine. This engine will keep track of how a student is performing. If at any time they get one wrong answer in a Tryout, it will move them on to the

Topics: Wowzers How-to's

Wowzers is a comprehensive online math program covering all Common Core State Standards for grades K-8. The research-based program adapts to each learner and allows for an individualized path through the curriculum. Content is presented in multiple ways, and appeals to tactile, auditory, and visual learners. Assessments mirror those found on high-stakes achievement tests and provide teachers and administrators with the information that they need to personalize learning for each student.

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